Built for Queensland Property Managers

Property management,
powered by AI.

CasaFlow automates the repetitive work — triaging maintenance emails, chasing rent arrears, generating forms, and keeping you RTA-compliant — so you can focus on what actually matters.

87%
Less manual follow-up
4 hrs
Avg. lease signing time
100%
QLD RTA compliant
24/7
AI triage & response
casaflow.app/dashboard
CasaFlow
Property Management
● AI Active
Dashboard
Properties
AI Inbox 7
Tenants
Inspections
Maintenance
Compliance
Leases
Reports
Dashboard
AI: 3 actions pending
124
Properties
↑ 3 this month
8
Rent Arrears
⚠ 2 urgent
11
Renewals Due
Due in 60 days
98%
Occupancy
↑ Above avg
AI Inbox — Today 7 unread
Sarah Mitchell Hot water not working — 14 Coral St🤖 Maintenance
Tom Nguyen Rent 14 days overdue — $2,340🤖 Arrears
Priya Sharma Lease renewal enquiry — Unit 4/88🤖 Lease
Eastside Plumbing Job completed — Quote attached🤖 Invoice

Everything your day demands,
automated.

From the first maintenance email to the final inspection report — CasaFlow handles the grind so you can manage more properties with less stress.

AI Inbox Triage
Every incoming email is classified, prioritised, and actioned by AI. Maintenance requests auto-generate Form 9s. Arrears emails trigger the correct NCAT sequence. You just approve.
🤖 AI Powered
💵
Rent Arrears Automation
Automatically detect overdue rent, classify days outstanding, send the right notice at the right time (Form 11 → Form 12 → NCAT), and track every action with a full audit trail.
📋 QLD Compliant
🛡
Compliance Calendar
Never miss a smoke alarm check, pool safety certificate, or CPD renewal. CasaFlow tracks every obligation with dates, responsible parties, and automatic deadline alerts.
✅ Auto-Tracked
📄
Smart Form Generation
Form 18a tenancy agreements, entry notices, condition reports, and breach notices — pre-filled from your property data and ready to send in seconds, not hours.
📄 Form 18a, 9, 11, 12
📷
Inspections & Reports
Schedule routine inspections, record room-by-room condition notes and photos, and auto-generate professional PDF reports for owners — all in under 20 minutes.
📷 Photo Reports
📊
Owner Statements & Reports
Auto-generate monthly owner financial statements, maintenance summaries, occupancy reports, and portfolio performance dashboards — all exportable to PDF with one click.
📊 One-click PDF

Your AI assistant, always on.

CasaFlow's AI reads, classifies, and acts on tenant communications — so your inbox stops being the bottleneck.

1

Tenant emails arrive

Maintenance requests, rent queries, lease questions — they all land in CasaFlow's unified inbox, synced live from Gmail or Outlook.

2

AI classifies and triages

Claude AI reads each message, identifies the issue type, checks urgency against your portfolio data, and prepares the appropriate response and action.

3

You approve in one click

The AI drafts the reply, pre-fills the relevant form, and queues the action. You review and approve — or let it auto-handle routine items.

4

Everything is documented

Every action, reply, and form is logged to the property record with timestamps — creating an audit trail that protects you if anything ever goes to NCAT.

AI Inbox · Live
AI
Classified: Emergency Maintenance — Hot Water
Priority: HIGH (infant in household)
RTA s.185: Respond within 24–48 hrs

Actions prepared: Entry notice (Form 9) · Reply to tenant · Alert plumber
✓ Approve All
Edit
View Form 9
🇦🇺 Queensland Only

Built from the ground up for Queensland law.

CasaFlow isn't a generic platform with an "Australian settings" toggle. Every notice, timeline, and obligation is mapped to the Residential Tenancies and Rooming Accommodation Act 2008.

Correct Form 11 / Form 12 / NCAT timelines built in
Entry notice periods (24hr min / 48hr routine) enforced automatically
Smoke alarm compliance tracked under QLD legislation
Form 18a agreements with all required disclosures
Pool safety certificates and renewal tracking
CPD hours monitoring for property managers
Breach Notice
Form 11 — Notice to remedy breach. AI detects arrears at Day 2, prepares notice at Day 7 with correct RTA wording.
✓ RTA s.281
Entry Notice
Form 9 — Entry notice. Minimum 24-hr notice for urgent repairs, 48-hr for routine entry. Correct grounds pre-selected.
✓ RTA s.192
Termination Notice
Form 12 — Notice to leave. Correct notice periods by ground: 2 days (non-payment), 14 days (serious breach), 2 months (end of tenancy).
✓ RTA s.290
Tenancy Agreement
Form 18a — Generated from your property data, includes all required special conditions, rent payment terms, and bond disclosures.
✓ RTA s.55

Never be caught out again.

CasaFlow tracks every compliance obligation across your entire portfolio and alerts you before deadlines — not after.

Smoke Alarm Compliance
Annual inspection tracking, contractor scheduling, and compliance certificates logged per property under Queensland Fire and Emergency Services requirements.
Pool Safety Certificates
Certificate expiry tracking with 3-month, 1-month, and 2-week alerts. Auto-generates the required tenant notification documents on renewal.
CPD Hour Tracking
Monitors Continuing Professional Development hours for each licensed property manager. Alerts when hours are running low before the annual renewal date.
Maintenance Response Times
Tracks emergency vs routine maintenance response deadlines per RTA requirements. Escalates unresolved issues automatically to avoid liability exposure.
Bond Lodgement Tracking
Confirms RTA bond lodgement within the mandatory 10-day window. Flags any outstanding lodgements with the correct corrective action steps.
Full Audit Trail
Every action, notice, and communication is timestamped and stored. One-click NCAT bundle export compiles everything a tribunal needs in chronological order.

Watch the features that matter.

Short, focused demos showing exactly how CasaFlow handles the workflows that take up most of your day.

We're just getting started.

The features Queensland property managers have been asking for — built in the order that matters most.

🏦
Trust Accounting
Full trust accounting with receipting, bank reconciliation, ABA export, and automated owner disbursements.
Q2 2026
📲
Tenant Portal
Mobile-friendly portal for maintenance requests, rent payment via PayID, and lease document access.
Q2 2026
E-Signatures
Legally binding digital signatures on Form 18a agreements, renewals, and condition reports.
Q2 2026
📷
Mobile Inspections
iOS & Android app for on-site inspections with photo capture, 360° photos, and offline mode.
Q3 2026

Get early access.

Be among the first Queensland property managers to use CasaFlow. Early access members get priority onboarding, lifetime discounted pricing, and direct input into the roadmap.

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